CHAPTER 40 - ARBITRATION ACT: SUBSIDIARY LEGISLATION

INDEX TO SUBSIDIARY LEGISLATION

Arbitration Act (Commencement) Order

Arbitration (Recognition and Arbitral Institutions) Regulations

Arbitration (Court Proceedings) Rules

Arbitration (Code of Conduct and Standards) Regulations

ARBITRATION ACT (COMMENCEMENT) ORDER

[Section 1]

Arrangements of Paragraphs

Paragraphs

   1.   Title

   2.   Commencement of Act No. 19 of 2000

SI 30 of 2001.

1.   Title

This Order be may cited as the Arbitration Act (Commencement) Order, 2001.

2.   Commencement of Act No. 19 of 2000

The Arbitration Act 200 shall come into operation on the date of publication on of this Order.

ARBITRATION (RECOGNITION AND ARBITRAL INSTITUTIONS) REGULATIONS

[Currency mentioned in this regulation should be re-denominated as stipulated under S 4 of Re-denomination Act, 2012, read with S 29 of Bank of Zambia Act, 1996.]

Arrangement of Regulations

   Regulation

   1.   Title

   2.   Interpretation

   3.   Application for recognition order

   4.   Furnishing of additional information and documents

   5.   Recognition order

   6.   Notice of refusal to issue recognition order

   7.   Notice of intention to revoke recognition order

   8.   Notice of change of name, address, constitution, rules or objects

   9.   Annual returns

   10.   Offences and penalties

   11.   Fees

      FIRST SCHEDULE

      SECOND SCHEDULE

SI 73 of 2001.

1.   Title

These Regulations may be cited as the Arbitration (Recognition of Arbitral Institutions) Regulations, 2001.

2.   Interpretation

In these Regulations–

      (a)   “Act” means the Arbitration Act; and

      (b)   “applicant” means the professional body or organisation applying for a recognition order under these Regulations.

3.   Application for recognition order

   (1) An application for a recognition order shall be made in Form ARB1 and, in addition to the constitution or evidence of section 23, it shall be accompanied by–

      (a)   the rules relating to the matters referred to in section 25 of the Act; and

      (b)   the application fee set out in the Second Schedule which shall not be refundable.

   (2) Where the constitution or rules of the applicant are not in the official language, there shall be attached to the application three copies of a translation of the constitution or rules into the official language, in addition to the copy of the constitution or rules in the language in which they were made.

4.   Furnishing of additional information and documents

In addition to the documents and information referred to in Regulation 3, the Minister may require an applicant to furnish the Minister, within a specified period of not less than 21 days, with any of the following:

      (a)   information as to the property, movable or immovable, and the financial position of the applicant;

      (b)   the balance sheet of the applicant for the financial year preceding the application or for any other financial year;

      (c)   a list of names of members and office bearers of the applicant or any of its committees;

      (d)   the books of account of the applicant;

      (e)   minutes or written records of the proceedings of the applicant or of its governing executive body or of any of its committees;

      (f)   the documents of the title to any property held by the applicant;

      (g)   the register of members of the applicant; or

      (h)   any other information that the Minister may require for the determination of the application.

5.   Recognition order

On recognition of a professional body or organisation as an arbitral institution, the Minister shall issue to the applicant a recognition order in Form “ARB2” in the First Schedule and shall cause the order to be published by Gazette Notice.

6.   Notice of refusal to issue recognition order

Where the Minister refuses to issue a recognition order the Minister shall send to the applicant notification of the refusal in the form “ARB 3” set out in the First Schedule.

7.   Notice of intention to revoke recognition order

   (1) Where, under section 26 of the Act, the Minister intends to revoke a recognition order, the Minister shall notify the arbitral institution of such intention in the Form “ARB 4” set out in the First Schedule.

   (2) Where the Minister revokes a recognition order, the Minister shall notify the arbitral institution, of the revocation in the form “ARB 5” set out in the First Schedule and shall cause the revocation to be published by Gazette Notice.

8.   Notice of change of name address, constitution rules or objects

An Arbitral institution which changes its name, address or any of the provisions of its constitution or rules, or varies its objects shall, within 30 days of the change, notify the Minister of the change in the form “ARB 6” set out in the First Schedule.

9.   Annual returns

The President or Chairperson and the Secretary of an Arbitral institution shall, not later than three months after the end of each financial year of the institution, submit to the Minister a return in relation to that year in the Form ARB 7 set out in the First Schedule.

10.   Offences and penalties

Every office bearer and every person managing or assisting in the management in Zambia of a body or organisation for the settlement of disputes in respect of which a recognition order has been granted commits an offence and is liable to a fine not exceeding 2,500 penalty units or to imprisonment for a period not exceeding six months or both; and for a continuing offence, to a fine not exceeding 25 penalty units in respect of each day on which the offence continues.

11.   Fees

The fees set out in the third column of the Second Schedule shall be payable for the matters set out opposite thereto in the Second column of that Schedule.

FIRST SCHEDULE

FORMS

1.   Application for Recognition as an Arbitral Institution – Form ARB 1 (Reg. 3(1))

2.   Recognition Order – Form ARB 2 (Reg. 5)

3.   Notification of Refusal to Recognise an Arbitral Institution –Form ARB 3 (Reg. 6)

4.   Notice of intention to Revoke Recognition of an Arbitral Institution – Form ARB 4 (Reg. 7(1))

5.   Notice of Revocation of Recognition of an Arbitral Institution - Form ARB 5 (Reg. 7(2))

6.   Notification of Change of Name, Address, Constitution or Rules, or variation of objects of Arbitral Institution – Form ARB 6 (Reg. 8)

7.   Annual return –form ARB 7 (Reg. 9)

REPUBLIC OF ZAMBIA

FORM ARB 1

(To be completed in triplicate)

ARBITRATION ACT

The Arbitration (Recognition and Arbitral Institutions) Regulations, 2001

THE ARBITRATION RECOGNITION OF ARBITRAL INSTITUTIONS

[Regulation 3(1)]

To the Minister of Legal Affairs

The. ………………………………….(name of professional body or organization) hereby applies for recognition as an Arbitral Institution.

The following are the particulars of professional body or organization:

1.   Name of professional body or organization…………………………………………

2.   Office bearer:

Designation

Full Names (in Capitals)

Occupation

Nationality

Residential Address

Postal Address

Date Appointed or elected

President

……………

……………

……………

……………

……………

……………

Chairperson

……………

……………

……………

……………

……………

……………

Vice President

……………

……………

……………

……………

……………

……………

Secretary

……………

……………

……………

……………

……………

……………

Treasurer

……………

……………

…………

…………

……………

……………

3.   Place of registered office………………………………………………………………

4. Postal Address …………………………………………………………………………

Tel No:…………….. Fax No……………………………… E-mail…………………

5.   Objects of the professional body or organisation:…………………………………….

………………………………………………………………………………………..

………………………………………………………………………………………..

6.   The objects are set out in Clause or Rule No:……………………………………….

of the Constitution or authority constituting the professional body or organisation.

7.   Status of the body or organisation (state whether it is a body corporate, association, society or other type of entity)…………………………………………………………………………………………………….

8.   The professional body or organisation was established, incorporated or registered on the.................... ………………………day of……………… 20 ..

9.   The name of each body or organisation established within or outside Zambia of which the professional body or organisation is a branch or is affiliated to or connected with............................................................……………………………………………………………………………………………………………………………………………………………

10.   To the best of our knowledge and belief, there is no other existing professional body or organisation registered or established in the name identical to or so nearly resembling the names of this professional body or organisation for the resolution of disputes, so to cause confusion to its members or the public.

11.   (a) Qualifications for members (State the qualifications required of members and attach any relevant Rules or other documents in support) …………………………………………………………….....................

   (b)      Classes of membership:…………………………………………………………..……………………

      (c)   Present number of members:……………………………………………………..

12.   Certification of Arbitrators (State the body, organisation or institution, recognised by the body or organisation, which certifies members arbitrators.

Attach any relevant Rules or other documents in support) ………………………………..…………………

13.   The following Rules or provisions apply to the body or organisation to ensure the effective monitoring and enforcement of compliance with proper standards of arbitration (attach any relevant documents and identify any relevant Rules or provisions)……………………………………….............................................

14.   The following Rules and Provisions apply to ensure the integrity, conduct, discipline and control or arbitrators (attach any relevant documents, and identify any Rule or provisions) …………………………………………………………………………………………………………………………………………………………………………………

15.   Give an explanation of how investigations of complaints by parties against arbitrator are dealt with (attach relevant documents and identify any Rules or provisions applicable including any guidelines on such investigations) ………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

16.   State any other requirements in existence for the maintenance of proper standards of arbitration ……………………………………………………………………………………………………………………………………………………………………

17.   The immovable properly held by the professional body or organisation and the manner in which such property is held or vested…………………………………………………………………...................................

18.   The date of commencement of the professional body’s organisation’s financial year ……………………………………………………………………………………………………………………………………………………………………………..

19.   A copy of the constitution and Rules authenticated by the officers of the professional body or organisation is attached to this application.

President/
Chairperson
Secretary

Name

Signature

Date

REPUBLIC OF ZAMBIA

FORM ARB 2

[Regulation 5]

(To be completed in triplicate)

ARBITRATION ACT

The Arbitration (Recognition and Arbitral Institutions) Regulations, 2001

RECOGNITION ORDER

Where the Minister of legal Affairs is Satisfied that ……………………………………………………………… has satisfied the requirements and conditions for recognition as an arbitral institution under the Arbitration Act.

NOW THEREFORE in exercise of the powers contained in that Act, the ……………………………………………………… is hereby recognised within Zambia as an arbitral institution.

Made at Lusaka the………………….day of ………………. 20 ..

REPUBLIC OF ZAMBIA

FORM ARB 3

[Regulation 6]

(To be completed in triplicate)

ARBITRATION ACT

The Arbitration (Recognition and Arbitral Institutions) Regulations, 2001

NOTIFICATION OF REFUSAL TO RECOGNISE AN ARBITRAL INSTITUTION

To the President/Chairperson of ……………………………… (name of professional body or organisation)

I hereby give you notice that, in exercise of the powers conferred on me by section 24 of the Arbitration Act, 2000 I have this day refused to recognise the………………………………….as Arbitral Institution under the Act, on the grounds that……………………………………………..................................................
..........................................................................................................................................................................
..........................................................................................................................................................................

Dated at……………. this…………………….. day of…………………………. 2…

.......................................

Minister of legal Affairs

REPUBLIC OF ZAMBIA

FORM ARB 4

[Regulation 7(1)]

(To be completed in triplicate)

ARBITRATION ACT

The Arbitration (Recognition and Arbitral Institutions) Regulations, 2001

NOTICE OF INTENTION TO REVOKE RECOGNITION OF AN ARBITRAL INSTITUTION

To:……………………………………………. (name of Arbitral Institution).

TAKE NOTICE that in pursuance of section 26 of the Arbitration act, 2000 on the expiry of a period of three months from the date hereof, I intend to revoke the Recognition Order dated………………………………………………………………………………………………………………………………………… recognising the ………………………. as an arbitral Institution under the Act on the grounds that ...............................………………………………………………………………………………….

Dated at……………………… this…………………. Day of……………… 20…

................................................

Minister of legal Affairs

Note: An Arbitral Institution served with the Notice may two months or, such longer period as the Minister may allow after the date of service, make representations to the Minister.

REPUBLIC OF ZAMBIA

FORM ARB 5

[Regulation 7(2)]

(to be completed in triplicate)

ARBITRATION ACT

The Arbitration (Recognition and Arbitral Institutions) Regulations, 2001

NOTICE OF REVOCATION OF RECOGNITION OF AN ARBITRAL INSTITUTION

To…………………………………………..(name of Arbitral Institution).

I here give you notice that in accordance with section 26 of the Arbitration Act, I have this day revoked the Recognition Order dated ………………………………….. recognising the ……………………………………….. as an Arbitral Institution on the grounds that: ……………………………………………………………………………………………

Date at………………… this…………………….. day of……………….. 20…

......................................

Minister of Legal Affairs

REPUBLIC OF ZAMBIA

FORM ARB 6

[Regulation 8]

(to be completed in triplicate)

ARBITRATION ACT

The Arbitration (Recognition and Arbitral Institutions) Regulations, 2001

NOTIFICATION OF CHANGE OF NAME, ADDRESS, CONSTITUTION OR RULES OR VARIATION OF OBJECTS OF ARBITRAL INSTITUTION

To the Minister of Legal Affairs

*A.   Notice is hereby given that the Arbitration Institution formerly named………………………………………………………………………………………. has changed its name to ……………………………………………………………………

The reason for this change is……………………………………………………………….…............................
...........................................................................................................................................................................

*B.   Notice is hereby given that (name of Arbitral Institution)……………………………................................
…………………………………………………………………………………………….

has changed the place of its registered office/postal address* from………………………............................
…………………………………………………………………………………………………………………… to ……………………………………………………………………………………………………………………………………………………………………………………………

President/Chairperson ..............................................

Secretary .....................................................

-   Address of Arbitral Institution……………………………………………………………

-   Telephone No………………………………….................................…………………….

-   Telex No…………………………………………...................................………………….

-   E-mail address……………………………………................................…………………

REPUBLIC OF ZAMBIA

FORM ARB 7

[Regulation 9]

ARBITRATION ACT

The Arbitration (Recognition and Arbitral Institutions) Regulations, 2001

ANNUAL RETURN

The ……………………………………………… (name of Arbitral Institution).

Date of last general meeting …………………………......................................

Present number of members of the Arbitral Institution ………………………………………………………………………................…

Office-bearer for the current year ....................................................................

DesignationFull Names (in Capitals)OccupationNationalityResidential AddressPostal AddressDate Appointed or elected
…………………………………………….………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………….………………….…

Have there been, since the date of application for recognition or the date of the annual return, whichever is the later date, any changes in (answer Yes or No against item in question):

      (a)   the name of the Arbitral Institution:…………………………….

      (b)   The objects of the Arbitral Institution:………………………….

      (c)   The organisation established in or outside Zambia of which the arbitral institution is a branch or to which it is affiliated or with which it is connected……………….

      (d)   The class or classes or persons to whom membership is restricted………………...

      (e)   the title of the office bearers ……………………………………………………….

      (f)   The immovable property owned by the Arbitral institution ……………………….

      (g)   The date of commencement of the financial or business year of the Arbitral institution…………………………………………………………………………..

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