CHAPTER 107 - ZAMBIA POLICE ACT: SUBSIDIARY LEGISLATION

INDEX TO SUBSIDIARY LEGISLATION

Zambia Police Association Regulations

Police Advisory Board Regulations

Zambia Police (Forms) Regulations

Zambia Police (Special Duty) Regulations

Zambia Police (Superior Police Officers) Association Regulations

Zambia Police Tribunals (Procedure) Regulations

Exemption of Zambia Police Canteens from the Provisions of the Trades Licensing Act

Subordinate Police (Conditions of Service) Regulations

Subordinate Police (Pensions) Regulations

Zambia Police (Vigilantes) Regulations

Zambia Police (Canteens, Clubs and Messes) (Exemption) Notice

Zambia Police (Fees) Regulations, 2006

ZAMBIA POLICE ASSOCIATION REGULATIONS

[Section 62]

Arrangement of Regulations

   Regulation

   1.   Title

   2.   Interpretation

   3.   Establishment of Association

   4.   Membership

   5.   Branches

   6.   Branch Boards

   7.   Constitution of Boards

   8.   Conferences

   9.   Central Committees

   10.   Matters to be considered by Central Committee

   11.   Representations by a Conference

   12.   Procedure by a Conference

   13.   Resolutions

   14.   Facilities for meetings

[Regulations by the President]

SI 72 of 1966.

 

1.   Title

These Regulations may be cited as the Zambia Police Association Regulations.

 

2.   Interpretation

In these Regulations, unless the context otherwise requires—

“Association” means the Zambia Police Association established under regulation 3;

“Board” means a Branch Board established under regulation 6;

“Conference” means a Conference constituted and held under the provisions of regulation 8;

“delegate” means a delegate elected by a Board to attend a Central Conference;

“other rank” means any police officer of or below the rank of Sub-Inspector;

“subordinate police officer” means any police officer above the rank of Sub-Inspector and below the rank of Assistant Superintendent.

 

3.   Establishment of Association

   (1) There is hereby established a body, to be known as the Zambia Police Association, the object of which shall be to enable subordinate police officers and other ranks to consider and to bring to the attention of the Inspector-General and the Minister matters affecting the welfare and efficiency of the Force, other than questions of promotion affecting individuals and the question of discipline.

   (2) The Association shall be entirely independent of and unassociated with anybody outside the Force:

Provided that, this shall not be a bar to the Association consulting with associations of civil servants on matters of a general nature affecting the public service as a whole.

 

4.   Membership

All subordinate police officers and all other ranks shall be members of the Association.

 

5.   Branches

The Association shall consist of a Subordinate Police Officers’ Branch and Other Ranks’ Branch.

 

6.   Branch Boards

One Subordinate Police Officers’ Branch Board and one Other Ranks’ Branch Board shall be established in each police division except Copperbelt division, where such Boards shall be established in each police district.

 

7.   Constitution of Boards

   (1) The members of each Branch of the Association at each police station within a police division or, in the case of Copperbelt division, within a police district shall elect one of their number as a representative to the Subordinate Police Officers’ or Other Ranks’ Board, as the case may be, for that division or district, and such election shall be by secret ballot held annually in the month of January under the directions of the divisional or district commander of police:

Provided that—

      (i)   Copperbelt division headquarters, for these purposes, shall be regarded as a police station within the Ndola police district;

      (ii)   where the number of voting members of a Branch on a station does not exceed four, such members may elect a member by agreement among themselves.

   (2) Where a Board member cannot attend a meeting of the Board, the members whom such member represents may—

      (a)   nominate any other Board member to act as proxy at such meeting; or

      (b)   nominate any other member from their station to attend the Board at such meeting.

   (3) Every year each Board shall hold four quarterly meetings to be held during the months of February, May, August and November on a date to be fixed by the divisional or district commander of police.

   (4) The February meeting of each Board shall be regarded as its annual meeting and at each such meeting the members shall elect from among themselves—

      (a)   a chairman;

      (b)   a secretary; and

      (c)   the appropriate number of delegates as set out in sub-regulation (3) of regulation 8.

   (5) The office-bearers and delegates elected under sub-regulation (4) shall hold office until the next annual meeting of the Board and, if any vacancy occurs in their number between annual meetings, the divisional or district commander of police concerned shall arrange for such vacancy to be filled by postal ballot or by such other method as he may deem expedient.

   (6) In addition to the four quarterly meetings, other meetings of a Board or Boards may be held for special purposes with the consent of the Inspector-General.

   (7) At its quarterly meetings held in February and August, each Board shall consider matters it desires to recommend for inclusion on the agenda of the next Central Conference and the secretary of each Board shall forward a copy of the minutes of such meeting to the secretary of the respective Central Committee not later than fourteen days after that Board meeting.

   (8) At its quarterly meetings held in May and November, each Board shall consider the minutes of the Central Committee held during the previous month and shall receive the report of its delegation to that Conference. Thereafter, each Board, through its secretary, may submit further proposals to the relevant Conference on matters arising from the Board’s discussion of those minutes.

   (9) For the purposes of this regulation—

      (a)   Force Headquarters and Police Stores shall be deemed to constitute one police station within Lusaka division; and

      (b)   each divisional or district headquarters having four or more members shall be deemed to constitute one police station:

Provided that, where any such divisional or district headquarters has less than four members, it shall be deemed to be part of the nearest police station.

   (10) The members of each Branch of the Association at the Mobile Unit and at Training School shall elect a representative who shall be a delegate to Central Conferences for his respective Branch.

 

8.   Conferences

   (1) Two Conferences shall be held each year in Lusaka by each Branch of the Association, one in April and one in October.

   (2) Additional Conferences for special purposes may be held with the prior consent of the Inspector-General.

   (3) Each Conference shall be attended by the following delegates:

Each district within Copperbelt division 

1 delegate 

Central division 

1 delegate 

Lusaka division 

2 delegates 

Southern division 

2 delegates 

Northern division 

1 delegate 

Eastern division    

1 delegate 

Luapula division 

1 delegate 

North-Western division. 

1 delegate 

Western division 

1 delegate 

Training School 

1 delegate 

Mobile Unit 

1 delegate Any other new division or district shall be represented on formation by such number of delegates as the Commissioner deems suitable and publishes by statutory notice.

   (4) No Conference shall last more than two days without the consent of the Inspector-General.

   (5) The secretary of each Conference shall keep minutes of the meetings of that Conference and shall forward two copies thereof to the Inspector-General and one copy thereof to each police station within thirty days after the end of the meeting of the Conference to which such minutes relate.

   (6) Each Conference shall discuss the items on the agenda prepared by the Central Committee, established under sub-regulation (2) of regulation 9, and shall vote thereon and at the discretion of its chairman may also discuss other matters not included on the agenda.

 

9.   Central Committees

   (1) Each Conference held in the month of April shall elect from among its members a Chairman, a Vice-Chairman, a Secretary and a Vice-Secretary:

Provided that—

      (i)   the election of the secretary shall be subject to the consent of the Inspector-General, who may, if he is of the opinion that the work devolving on the officer concerned is likely to interfere seriously with the police duties of such officer, withhold his consent; and

      (ii)   an officer who is not a delegate may be elected secretary by the Conference if such officer is willing to accept that election.

   (2) The office-bearers of a Conference elected in accordance with sub-regulation (1), together with two members and two alternate members elected at the same meeting of that Conference, shall form a Central Committee for each Branch.

   (3) In each year there shall be four quarterly meetings of the Central Committee for each Branch of the Association to be held during the months of March, June, September and December to examine matters submitted in accordance with sub-regulation (7) of regulation 7 or regulation 10 or both:

Provided that, no such Central Committee meeting shall last more than one day.

   (4) Additional meetings of the Central Committees for special purposes may be held with the prior consent of the Commissioner.

 

10.   Matters to be considered by Central Committees

   (1) If any member of the Association wishes a matter to be discussed by a Conference, he shall request the elected representative of his Branch at his station to forward such matter in writing to the secretary of the appropriate Central Committee, such matter to reach that secretary not later than the 14th February or the 14th August, as the case may be, but in the event of any such matter being rejected the proposer shall be informed in writing by the secretary of the Committee of the reasons for such rejection.

   (2) At its March and September meetings, each Central Committee will examine all matters submitted to it under the provisions of these Regulations and shall prepare an agenda for the Conference next to follow thereon, which agenda shall contain a short description of each item.

   (3) A copy of the agenda for the next Conference will be forwarded by the secretary to each station representative not later than the 31st March and the 30th September in each year so that such agenda may be discussed by Boards.

   (4) A copy of each agenda prepared for a Conference shall be submitted to the Inspector- General for information at least fourteen days before the date fixed for that Conference.

 

11.   Representations by a Conference

Each Conference may submit representations to the Inspector-General and shall consider and report upon any matters referred to it by the Inspector-General.

 

12.   Procedure by a Conference

   (1) The Chairman at a meeting of a Board, Conference or Central Committee shall have a casting as well as a deliberative vote, and the quorum of any such meeting shall be one-half of the members or delegates, as the case may be entitled to attend.

   (2) In any one police division or, in the case of Copperbelt division, in any one police district the Subordinate Police Officers’ Board and the Other Ranks’ Board may, by agreement, sit together either for any special matter or regularly for all matters of common interest.

   (3) Subject to the provisions of these Regulations, each Board, Conference and Central Committee may regulate its own procedure, including the appointment of committees and sub-committees.

   (4) Any committee or sub-committee appointed by any Board or Conference of the Subordinate Police Officers’ Branch or the Other Ranks’ Branch may, by agreement, sit together either for any special matter or for all matters of common interest, and may also be summoned by the Inspector-General to sit as a joint committee for the consideration of any matter referred to them by the Inspector-General.

 

13.   Resolutions

   (1) All resolutions passed by a Conference shall be signed by the chairman and by the secretary and forwarded by the secretary to the Inspector-General for consideration.

   (2) In the event of a Conference being dissatisfied with the result of action taken regarding resolutions passed at the previous Conference, the Inspector-General shall, at the request of the Chairman, refer the particular matter in dispute to the Police Advisory Board for consideration.

   (3) The outgoing Chairman and secretary of a Central Committee shall attend the Conference held in April, but, if not elected as delegates for the forthcoming year, shall have no voting power, but at each such Conference the outgoing Chairman shall present the report for the past year of the Central Committee.

 

14.   Facilities for meetings

Except where, in special circumstances, a subordinate police officer or other rank is required for duty for which no substitute is available, leave shall be given for attendance at all meetings held in accordance with the provisions of these Regulations and such attendance shall, as regards allowances and expenses, be deemed to be an occasion of police duty, and a decision as to whether an officer is required for duty for which no substitute is available shall only be taken by a divisional or district commander of police, subject to an appeal to the Inspector-General, whose decision shall be final.

POLICE ADVISORY BOARD REGULATIONS

[Section 64]

Arrangement of Regulations

   Regulation

   1.   Title

   2.   Additional functions of Board

   3.   Representations by aggrieved officer

   4.   Association’s right of audience

[Regulations by the President]

GN 216 of 1951,

GN 86 of 1955,

GN 497 of 1964.

 

1.   Title

These Regulations may be cited as the Police Advisory Board Regulations.

 

2.   Additional functions of Board

In addition to the functions of the Police Advisory Board prescribed by section 32 of the Act, the Board shall perform the additional functions of inquiring into and making recommendations to the President in respect of—

      (a)   any matters relating to the welfare and efficiency of the Force referred to the Board by the President or by the Inspector-General; and

      (b)   any representations made to the Board in accordance with regulation 3.

[Am by GN 86 of 1955.]

 

3.   Representations by aggrieved officer

Any police officer aggrieved by any action, decision or order in relation to his promotion, service or treatment as a member of the Force (other than a punishment imposed under section 31 of the Act) may make representations to the Inspector-General with a view to such action, decision or order being varied. If such officer is not satisfied with the Inspector-General’s decision in the matter, he may, in writing, refer the matter to the Board through the Inspector- General.

[Am by GN 86 of 1955.]

 

4.   Association’s right of audience

When the Board is considering any matter relating to the welfare and efficiency of the Force, it shall, if requested so to do through the Inspector-General, permit any central committee or deputation from a central committee of any association constituted under section 28 of the Act to appear before the Board and make recommendations.

[Am by GN 86 of 1955.]

ZAMBIA POLICE (FORMS) REGULATIONS

[Section 62]

Arrangement of Regulations

   Regulation

   1.   Title

   2.   Prescribed forms

      SCHEDULE

[Regulations by the President]

SI 71 of 1966.

 

1.   Title

These Regulations may be cited as the Zambia Police (Forms) Regulations.

 

2.   Prescribed forms

The forms set out in the Schedule are prescribed for the purposes of the Act.

SCHEDULE

[Regulation 2]

PRESCRIBED FORMS

For use in Criminal Cases only

ZAMBIA POLICE

Z.P. FORM 83

Stocked by Q.M. Stores

Size 8” x 127/8”

Name in which charged ....................................................... 

For use in C. 3 

(BLOCK CAPITALS) 

 

Alias..................................................................................... 

F.P.R. No. ....................... 

Race ...................................... Male/Female. Adult/Juvenile 

CB/CP No. ...................... 

(Strike out classification not applicable) 

 

Charged with .......................................................................
C.R. No(s) ..............................Station ................................ 

Class ..............................

RIGHT HAND

1. R. Thumb 

2. R. Forefinger 

3. R. Middle Finger 

4. R. Ring finger 

5. R. Little Finger 

(Fold) 

 

 

 

(Fold)

LEFT HAND

6. L. Thumb 

7. L. Forefinger 

8. L. Middle Finger 

9. L. Ring finger 

10. L. Little Finger 

(Fold) 

 

 

 

(Fold)

LEFT HAND 

IMPRESSIONS OF THUMBS 

THUMBS RIGHT HAND 

Impressions of LEFT fingers taken simultaneously 

Impressions of THUMBS taken simultaneously 

Impressions of RIGHT fingers taken simultaneously 

 

Left Hand 

Right Hand 

 

(Fold) 

 

 

(Fold)

*Fingerprints 

taken by in presence of 

No…….......…   Rank ......................   Date ……........
Tested by .................................................................... 

Classified by ....................
Searched by .................... 

 

 

Identified ......................................................................
Identified with criminal record .........................................
No criminal record ........................................................

*The “rolled” and “plain” impressions are to be obtained first, then, with prisoner present, the remaining particulars are to be inserted. The prisoner should then sign the form in the appropriate space and the right forefinger print must be taken after signature. The form should next be signed by the person(s) taking the impressions and making the entries.

This form must be completed in every detail before the officer concerned begins to take fingerprints of any other person.

On no account must two incomplete forms be dealt with at the same time.

 

DESCRIPTION 

 

 

 


Complexion ......................................................... 

Index searched 

Pending searched 

Date and Place of Birth ............. Age..... 

Hair .................................................................... 

 

 

Country of Birth (if alien) ....................... 

Eyes .................................................................... 

 

 

District ................................................ 

Height .................................................................. 

 

 

Village ................................................ 

Occupation ........................................................... 

 

 

Tribe ................................................... 

Date first entr Zambia (If applicable) ........................ 

 

 

Chief ................................................... 

National Registration Card No. ................................ 

 

 

Address .............................................. 

Serial No. of Passport ............................................ 

 

 

Marks, scars, peculiarities ................... 

Date of issue ......... Place of Issue ......................... 

 

 

 

Sentenced by ................................. Court at................................. On ............................... 

Sentence 

Offence 

Section of Law 

C.C.R.B. No. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Prisoner’s signature to be recorded after description has been completed.

 

 

 

 

Right forefinger to be impressed immediately after signature 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total fines and/or period of imprisonment as follows:
Note.-Entries must be legible and written in ink. Details of bindings over, recommendations for deportations, or orders for Police Supervision must be included. Sections of law will be quoted. Counts taken into consideration must be shown. Where a conviction on more than one count, or for a variety of different offences, has been obtained the different counts, or offences, and sentences will be clearly indicated and it will be stated whether sentences are consecutive or concurrent.

Remarks (enter brief particulars of offence(s) committed) ..........................................................
...........................................................................
...........................................................................
...........................................................................
...........................................................................
........................................................................... 

<TS:0.5,CN,NO,1.72917,CN,NO,2.97917,CN,NO>CERTIFICATE
I HEREBY CERTIFY that the particulars entered on this form are to the best of my knowledge and belief accurate and true:
Signature ..................................................
....................... ....................... .......................
Rank No. Date

F.P. FORM 1

Stocked by the Government Printer

REPUBLIC OF ZAMBIA

IN THE SUBORDINATE COURT of the ...............................................Class for the District.

In the Matter of Sections 42 to 45 of the Zambia Police Act.

NOTICE - FOUND PROPERTY

WHEREAS certain movable property has come into the possession of the Officer in Charge of .......................................................................... Police Station and such property has not been claimed by any person;

AND WHEREAS the said Officer, pursuant to section 42 of the Zambia Police Act, has furnished to the court an inventory and description thereof which is set forth in the Schedule;

AND WHEREAS the court, pursuant to section 43 (1) of the Zambia Police Act, has ordered the detention of the said property:

NOW, THEREFORE, pursuant to section 43 (1) of the Zambia Police Act, the court calls upon any person who may have any claim thereto to appear before the court and establish his claim within fourteen days of the date of this notice.

Dated at   ........................................................... the.......................................... day of .....................................19.............

Clerk of the Court

SCHEDULE

Item No.         F.P.B.No.         Description of Property

F.P. FORM 2

Stocked by the Government Printer

REPUBLIC OF ZAMBIA

IN THE SUBORDINATE COURT of the Class for the ...........................................District.

In the Matter of Sections 42 to 45 of the Zambia Police Act.

NOTICE - FOUND PROPERTY - IMMEDIATE SALE

WHEREAS certain movable property set forth in the Schedule came into the possession of the Officer in Charge of ...................................................................... Police Station and the property being subject to speedy or natural decay, or the Court being of opinion that its immediate sale would be for the benefit of the owner, it was ordered by this Court that the property be sold and the proceeds of the sale detained by the aforesaid Officer in Charge:

NOW, THEREFORE, pursuant to section 44 (2) of the Zambia Police Act, the court calls upon any person who may have any claim thereto to appear before this court and establish his claim within one month of the date of this notice.

Dated at   ........................................................... the.......................................... day of .....................................19.............

Clerk of the Court

SCHEDULE

Item No.         F.P.B.No.         Description of Property

F.P. FORM 3

Stocked by the Government Printer

REPUBLIC OF ZAMBIA

IN THE SUBORDINATE COURT of the Class for the ........................................... District.

In the Matter of Sections 42 to 45 of the Zambia Police Act.

NOTICE - FOUND PROPERTY - MONEY

WHEREAS certain money has come into the possession of the Officer in Charge of ......................................................................... Police Station and such property has not been claimed by any person;

AND WHEREAS the said Officer, pursuant to section 42 of the Zambia Police Act, has furnished to the court an inventory and description thereof which is set forth in the Schedule;

AND WHEREAS the court, pursuant to section 44 (2) of the Zambia Police Act, has given orders for the detention of the said property:

NOW, THEREFORE, pursuant to section 44 (2) of the Zambia Police Act, the court calls upon any person who may have any claim thereto to appear before the court and establish his claim within one month of the date of this notice.

Dated at   ........................................................... the.......................................... day of .....................................19.............

Clerk of the Court

SCHEDULE

Item No.         F.P.B.No.         Description of Property

(Any serial Nos. not to be quoted)

ZAMBIA POLICE (SPECIAL DUTY) REGULATIONS

[Section 62]

Arrangement of Regulations

   Regulation

   1.   Title

   2.   Charges to be paid

   3.   Manner of payment

[Regulations by the President]

SI 68 of 1966.

 

1.   Title

These Regulations may be cited as the Zambia Police (Special Duty) Regulations.

 

2.   Charges to be paid

Where the Inspector-General, under section 46 of the Act, details any police officer for special duty, the person making the application for the police officer for the special duty shall pay all charges incurred by the Force whilst the police officer is so employed including—

      (a)   the salary of such officer, calculated on a daily basis; and

      (b)   any travelling, subsistence or other allowance to which such officer would have been entitled had he been so employed on Government service; and

      (c)   all transport charges, whether by land, air or water and including the cost of petrol, oil and lubricants, incurred by the Force in connection with the transportation of such officer from his police station of origin to the place of special duty and from such place of special duty to his police station of origin; and

      (d)   any charges necessarily incurred by the Force in connection with the accommodation of such officer whilst at, and travelling to and from, the place of special duty; and

      (e)   the cost of replacing any arms, ammunition, accoutrements, uniform or other appointments of any such officer so detailed necessarily expended or otherwise requiring replacement in consequence of being so detailed for special duty.

 

3.   Manner of payment

   (1) The charges arising from the detailing of any police officer on special duty, calculated in the manner prescribed by these Regulations, shall be paid in full by the person who made the application therefor to the Inspector-General within one month of the issuing to him by the Inspector-General of a statement of account specifying the charges so incurred by the Force and shall be recoverable as a civil debt due to the Government.

   (2) All money recovered under this regulation shall be paid into the general revenues of the Republic.

ZAMBIA POLICE (SUPERIOR POLICE OFFICERS) ASSOCIATION REGULATIONS

[Section 62]

Arrangement of Regulations

   Regulation

   1.   Title

   2.   Interpretation

   3.   Establishment of Association

   4.   Membership of Association

   5.   Conferences

   6.   Election of delegates to attend Central Conference

   7.   Central Committee

   8.   Representations by Central Committee

   9.   Procedure at meetings and quorum

   10.   Proceedings at Central Conference

   11.   Facilities for meetings

[Regulations by the President]

SI 69 of 1966.

 

1.   Title

These Regulations may be cited as the Zambia Police (Superior Police Officers) Association Regulations.

 

2.   Interpretation

In these Regulations, unless the context otherwise requires—

“Association” means the Zambia Police (Superior Police Officers) Association established by regulation 3;

“delegate” means a delegate elected to attend the Central Conference under regulation 5;

“superior police officer” means any police officer above the rank of Chief Inspector and below the rank of Deputy Commissioner.

 

3.   Establishment of Association

   (1) There is hereby established an association, to be known as the Zambia Police (Superior Police Officers) Association, the object of which shall be to enable superior police officers to consider and to bring to the notice of the Inspector-General and the Minister matters affecting the welfare and efficiency of the Force, other than questions of promotion affecting individuals and questions of discipline.

   (2) The Association shall be independent of and unassociated with anybody outside the Force:

Provided that, this sub-regulation shall not prevent the Association consulting with associations of civil servants on matters of a general nature affecting the public service as a whole.

 

4.   Membership of Association

All superior police officers shall be members of the Association.

 

5.   Conferences

   (1) A Central Conference of the Association shall be held in Lusaka in or about March in every year. Additional Conferences for special purposes may be held with the consent of the Inspector-General.

   (2) The Central Conference shall be attended by the following number of delegates:

Commissioner 

Senior Superintendents 

Superintendents 

Assistant Superintendents 

7    (3) The Central Conference shall not last more than two days without the consent of the Inspector-General.

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